Sample Vendor Request Letter. The first step when wanting to secure a donation from a vendor is to send them a letter explaining who you are and what you are interested in getting from them. The letter should be sent out far enough in advance of your event to give vendors time to respond to your request. If someone in your organization has a personal contact with a vendor, it can be beneficial to include them in the letter or have them sign it as well. Sometimes making a personal contact helps secure a donation.
Sample Vendor Request Letter. In order to ensure the success of this very important fundraiser, we are seeking donations from local businesses such as yours. Generous donors like you are the key to our organization’s success. We hope that we can count on your support to help us with this worthy event. All donors will be given recognition at the event as well a being listed in the program book.